We use a team of 5 volunteers that are given the teaching series 2 - 3 weeks before it begins, they choose thematic praise and worship songs already familiar to our congregation, possible music to be used as thematic Specials, and new praise/worship songs to introduce. I come to the meeting with any music our pastor has requested as well as drama, readings, anything creative that I have found so the team knows how much music we need for each week. The Worship staff also attends this first programming meeting with their suggestions and we begin to listen to, and list the songs that everyone feels are the strongest on the appropriate weeks.
The worship leaders take these suggestions (theirs included) and create the music flow of the individual weeks. I then take the music packages and listen to them inserting any creative transitions or elements that I feel are needed. Our Senior pastor meets with myself and our 2 worship staff and 1 Tech staff weekly. We review the coming weekend as well as 2 to 3 weekends out, depending on what creative elements like drama/video I need him to see to make sure I'm on the right track.
Probably more than you needed to know.. ha ha
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